You are being contacted as a member of the Office of the President event approval team.

The event listed below has reported issues requiring review and approval by an Executive or Senior Vice President, or their designee.

Please review the information below and follow the instructions under the NEXT STEPS section.

Event No.: 32691
Event: Beloit Board Dinner - OM [ link ]
Submitted on Mon, 06/02/2025 - 18:24
Submitted by Danyel Laine Chleborad

Event Dates 
Event Start Date: 2026-02-07T00:00:00
Event End Date:

ASU Event Coordinator
Name: Kimberly Schilens
E-mail: [email protected]
Office Phone: (480)884-1787
Cell Phone:

EVP/SVP REVIEW ISSUES:

Executive or Senior VP review is warranted if the event reports certain issues. Below are the responses provided by the event coordinator for key questions.

Projected Audience: 
A: 50-100
Events with more than 250 people attending should be reviewed.

Audience Type:
A: ASU Faculty/Staff, General Public (non-ASU affiliated)
Events that include General Public should be reviewed.

Event Organizers?
A: ASU units (colleges, departments, programs), Non-ASU Organizations or Individual
Events with Non-ASU Organizations/Individuals should be reviewed.
List of Non-ASU organizations/individuals (if any):
Angela Bishop, Beloit College, [email protected], (608) 363-2198

Hosting Speakers/Presenters? 
A: Yes
Events that answer Yes should be reviewed.
List of Speakers/Presenters:
TBD

Inviting Dignitaries (govt officials)? 
A: No
Events that answer Yes should be reviewed
List of dignitaries (if any):

Inviting other High Profile people? 
A: No
Events that answer Yes should be reviewed
List of High Profile people (if any):

NEXT STEPS

After reviewing the information provided, the Office of the President team should:

1. Decide the event can be approved; or
2. Contact the Event Coordinator and discuss your concerns regarding the event.
   After the conversation with the Event Coordinator:
   1. Request changes to the event before granting approval; or
   2. Proceed with approval.

To mark the event as approved:

A Designated Approver of the Office of the President team can mark the event as approved on the Special Event Registry website.

• First, log into the Event Registry.
• Go directly to the Event Profile by clicking this link 
  • Note: you must be logged into the website before clicking the link. (Otherwise you will get an "Access Denied" error when you click the link.)
  • If you have trouble with the link, go to the VP Review dashboard, under the Safety Dashboards tab, locate the event in the list and click the Event Name to be taken to the Event Profile.
• Scroll to the bottom of the Event Profile and click the Add Event Notification section. 
• In the Event Notification section, select an option from the EVP/SVP Approval field.
  • Note: You must also enter some text in the Comments fields
• When ready, click the SAVE button at the bottom of the Add Event Notification section.

This will post your message on the Event Profile and notify the author of the Registry form that a comment has been posted to the Event Profile.

If you have questions, concerns or issues regarding this e-mail, contact the ASU Office of University Events & Protocol at [email protected].

** This e-mail has been automatically generated by the ASU Event Registry website. **