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Do I need to submit a Special Event Registry form for my event?

The ASU Safety Teams strongly encourage event producers to submit an Special Event Registry form for all special events on ASU properties.

Why?

Because your event may impact – or be impacted by – other events happening on campus. The Safety Teams will review your information and contact you if they see an issue. 

Must submit Special Event Registry form if...

A Special Event Registry form must be submitted if the event includes any of the following:

  • More than 50 guests are expected.
  • The event is open to the general public.
  • The event will be outdoors, in a lab space, or an area that is not designed or intended for the function.
  • Food will be served.
  • Alcohol will be served.
  • Media will be present.
  • Event set-up includes:
    • Tents
    • Canopies
    • Stages
    • Platforms
    • Inflatables
    • Carnival Rides
    • Barricades or Fencing
  • The event includes safety concerns, such as:
    • Hazardous Materials
    • Fireworks/Pyrotechnics
    • Electrical Generators
    • Cooking (including Food Trucks)
    • Other safety concerns
  • The event programming includes controversial topics (media might cover it, protesters might attend, security may be needed)
  • VIPs, elected officials, donors, anyone who travels with a security detail, or dignitaries will be invited to the event.

We like to say:

[ When in doubt, fill it out! ]

Submit a new Event Registry form

 

Note: Virtual-only events do not need to submit a form on the Special Events Registry.